Setting an Out of Office Message in Email


The Out of Office Reply (called Vacation Responder) in Gmail will automatically respond to messages sent to you so that the sender knows that you are out of the office. A message will be sent the first time someone tries to contact you and then once more if they contact you again after four days with your vacation responder still on.

You can set up a Vacation Responder early and have it launch for the days of your furlough. The vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date. 


  1. On your computer, open Gmail.
  2. In the top right, click the cog icon and select Settings.
  3. Scroll down to the "Vacation responder" section at the bottom of the page.
  4. Select the Vacation responder on option.
  5. Fill in the date range, subject, and message. Here's a sample message:

I am out of the office and unable to respond to your email. If you need immediate assistance, please contact Name at (email address and/or phone number)

  1. Under your message, check the box if you only want the vacation reply to go to people in your contacts and/or people from the AU community (messages from anyone with an email). If you leave both boxes unchecked, your out-of-office message will go to anyone sending you an email.
  2. At the bottom of the page, click Save Changes.

Questions? Need Help?

If you have questions or need some help, please let ITS know by submitting a Raven Solutions request.


Article ID: 110379
Thu 6/18/20 10:31 AM
Wed 12/15/21 9:19 AM