Using Zoom for SOAR Advising

Overview

AU will be using Zoom for SOAR Advising appointments so that all new Ravens can have a (virtual) face-to-face conversation while signing up for classes. Here's a summary of the process for faculty:

  1. Advising appoints will be scheduled by Admissions. At the appointment time, start a new meeting using your Personal Meeting ID.
  2. Once the student arrives in your waiting room, admit the student to the meeting.
  3. If needed, share your screen with the student.
  4. Once you're finished, end the meeting.

How to Start a Meeting with Your Personal Meeting ID

From the Zoom Website

  1. In a browser, go to https://anderson.zoom.us/.
  2. Click the Host button.
  3. Click the Sign in with Google button and sign in with your AU email.
  4. You can either launch open the Zoom Meetings app on your computer or click the start from your browser link to open the browser-based version.
  5. You will be prompted to select your audio source: Join Audio by Computer or Phone Call.
  6. To launch your webcam, click the Start Video button in the menu at the bottom.

From the Zoom App on Your Computer

  1. Open the Zoom app on your computer.
  2. Click the New Meetings in the middle of the screen.
  3. You may be prompted to select your audio source: Join Audio by Computer or Phone Call.
  4. To launch your webcam, click the Start Video button in the menu at the bottom.

From the Zoom App on Your Phone or Tablet

  1. Open the Zoom app.
  2. Tap New Meeting.
  3. Make sure Video On is selected. Tap Start a Meeting.
  4. You may be prompted to allow access to your microphone. If Zoom is unable to access your microphone, follow the instructions posted on the screen to adjust any privacy setting on your device that may be preventing the connection.

How to Admit a Student to Your Meeting

From the Zoom Website or Zoom App on Your Computer

  1. While in your meeting, click the Manage Participants button in the toolbar.
  2. Click Admit next to the person's name to have the participant join the meeting.

From the Zoom App on Your Phone or Tablet

  1. While in your meeting, tap Participants in the toolbar.
  2. Click Admit next to the person's name to have the participant join the meeting.
COMMUNICATING WITH PARTICIPANTS IN THE WAITING ROOM: If you are scheduled to meet with someone and your current meeting is going over, you can send a message to participants in the waiting room. In the chat, click the To (or Send To) option and select Everyone (in Waiting Room). Type and send your message,

How to Share Your Screen During the Meeting

From the Zoom Website or Zoom App on Your Computer

  1. While in your meeting, click the Share Screen button in the toolbar.
  2. Select the screen you want to share. (Make sure that you are not selecting a screen with personal information for a different student.)
  3. Click the Share button.

Your view will change to maximize the screen you are sharing. A Share Screen menu will appear at the top. To stop the share, click the red Stop Share button.

How to End the Meeting

From the Zoom Website or Zoom App on Your Computer

  1. When you are done with the meeting, click the red End Meeting link in the toolbar.

From the Zoom App on Your Phone or Tablet

  1. When you are done with the meeting, tap the red End link at the top of the screen.

Questions? Need Help?

If you have questions about SOAR appointments, please contact Admissions.

If you have questions or need some help with Zoom, please let ITS know by submitting a Raven Solutions request.

Details

Article ID: 104899
Created
Wed 4/8/20 10:59 PM
Modified
Mon 2/22/21 4:08 PM