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Overview
Using Google Calendar is great way to schedule Google Meet video conferences in advance. By using your anderson.edu Gmail account, you are able to invite guests both in and outside of the anderson.edu domain (this would be good if you wanted to host a video conference with an instructor from out of the country, host video conferences once a week, etc.). Using Google Calendar also provides a Meeting ID for the video conference and a dial-in phone number (with pin code) for telephone/conferencing phones as an alternative to using a computer to host the video conference.
Instructions
To create a video conference from Google Calendar:
- Press the Oval Create button (with the multi-color + button) in the upper left of the screen.
- Alternatively, you can select a time slot on anywhere on the Calendar and the Calendar event creator will pop up.
- Next to the blue Save button in the lower right, there is a More Options button--press the More Options buttons. Google Calendar will switch to the full Event Creator.
- Add a title, enter the date and time, invite guests, and to add a Google Meet, select the option that says Add conferencing.
- There will be a picture of a video camera next to the words Add conferencing. Choose the option that says Google Meet.
- Add a description for the meeting to help guests identify the meeting on their calendars.
- Finally, add guests and set guest permissions.
- Modify event: guests can edit the date, time, description, etc.
- Invite others: guests can invite other people into the video conference.
- See guest list: guests can see who has been invited into the video conference.
Google Hangouts Meet Android, IOS apps are available for free from their respective app stores.
Questions? Need Help?
If you have questions or need some help, please let ITS know by submitting a Raven Solutions request.