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Overview
Microsoft Teams Meetings allow faculty and staff to host virtual meetings, collaborate through chat, share screens, record sessions, and integrate with Microsoft 365 apps.
At AU, Microsoft services are accessed using Okta single sign-on (SSO). You will log in with your institutional credentials through Okta.
Please Note: AU does not currently use Outlook for our email or calendaring, so we are unable to use the integrated email and calendar options in Microsoft. Some online help may refer to Outlook, but unfortunately, these options are not available to us yet. We recommend scheduling Teams Meetings using the Google Calendar Add-On intead of the Teams app.
This article provides basic instructions for getting started with Teams Meetings. For detailed how-to guides and feature-specific support, visit the official Microsoft Teams Help Center:
https://support.microsoft.com/en-us/teams
Instructions
Sign in to Microsoft Teams (in a Browser)
- Go to https://www.office.com (or click on the Office 365 tile
- Click Sign in.
- Enter your institutional email address.
- When redirected, sign in through Okta using your institutional credentials.
- Select Teams from the Microsoft 365 app launcher (waffle icon) or go directly to https://teams.microsoft.com
Access Microsoft Teams Using the Desktop App
Using the desktop application provides the most reliable experience and access to full meeting features.
- Go to https://www.office.com and sign in using your institutional email address.
- When redirected, sign in through Okta using your institutional credentials.
- From the Microsoft 365 app launcher, select Teams.
- In the web version of Teams, click your profile picture in the top-right corner.
- Select Download the desktop app (if it is not already installed).
- Open the downloaded installer and follow the prompts to complete installation.
- Launch the Microsoft Teams desktop app.
- Sign in with your institutional email address and authenticate through Okta when prompted.
- Once signed in, you can join meetings directly from the desktop app.
The app will also be available to launch when you click on meeting links in your calendar or email.
Schedule a Teams Meeting in Google Calendar
Since AU doesn't have Outlook, you will need to schedule a Microsoft Teams meeting using the Teams add-on.
- Go to https://calendar.google.com
- Click Create in the top-left corner.
- Enter the meeting title, date, and time.
- Click Add conferencing.
- Select Microsoft Teams meeting from the list of conferencing options.
- Add guests in the Add guests field.
- Click Save, then select Send to email the invitation.
- The Microsoft Teams meeting link will automatically be included in the calendar invitation.
If prompted, sign in with your institutional Microsoft account and authenticate through Okta to authorize the Teams add-on.
For a deeper dive into scheduling Teams Meeting in Google Calendar, check out this Teams Scheduling video.
Start an Instant Meeting in Teams
- Open Microsoft Teams.
- Select Calendar from the left menu.
- Click Meet now.
- Enter a meeting name (optional).
- Click Join now.
- Share the meeting link with participants.
Join a Teams Meeting
- From a calendar invite, click the Join Microsoft Teams Meeting link in the invitation.
Share Your Screen During a Meeting
- In a meeting, click Share (screen icon).
- Choose a screen, window, or PowerPoint file.
- Select the content you want to present.
Additional Help and Advanced Features
For instructions on:
- Recording meetings
- Managing breakout rooms
- Adjusting participant permissions
- Using live captions
- Troubleshooting audio/video issues
Visit the official Microsoft Teams Help Center: https://support.microsoft.com/en-us/teams
Questions? Need Help?
If you have questions or need some help, please let ITS know by submitting a Raven Solutions request.
This article was drafted using generative AI and reviewed by ITS staff for accuracy and clarity.